Updated December 18th, 2011. – Traditional faxing is outdated, period. Even online faxing is a bit of an annoyance, but sometimes a necessary evil.
But, really why not completely update the way you send / receive documents? Make it easier, with better quality and save money or even make it completely free depending on your needs by simply using email? Well, some companies are dinosaurs that are slow to adopt new technology so faxing will probably be around for a foreseeable future.
Simple
Best Free Option – Send documents via email instead. If you need to send a document that’s not on your computer, scan it with a scanner or all-in-one printer or take a picture of it with a digital camera. It will still be easier and come out better than a fax.
Best Free Option (should a company require you send a fax) – http://faxzero.com/
Best Option (should you be required to receive faxes) – http://www.payperfax.com/ – Like the name suggests, no monthly charge. You could just pay any time you need to receive a fax.
Should you need a full fledged premium online faxing service – eFax 30 Day Trial
Detailed
Sending
Avoid using a fax machine at all costs. No need to pay for a fax line, fax machine, paper, ink and toner. Stop dealing with fax errors and really poor quality documents. Now a days there is no reason to still be using a fax machine. Instead of investing in a fax machine, invest in a scanner or an all-in-one printer that has a flatbed scanner. Also a less ideal possibility would be the use of a digital camera. This is now how you’ll get all your documents in an electronic format.
Now, you’re completely capable on your end to take care of all your documents sending needs. You can now send any document that you need to by email and for free. If you need to fill out or sign a form that’s been sent to you, simply print it out, fill it out and sign it, scan it and send it back. It will be far better quality than a fax and it will be just as tangible when the recipient prints it out.
Receiving
You may be thinking okay great, well that takes care of my end, but what about people that still use fax machines? Won’t I need a fax machine in order to receive documents from them? NO, because there are online fax services that allow you the capability of receiving faxes directly in your email without having a fax machine or fax line. This is all about saving money and convenience right?
But, now you might be thinking that you’re going to have to pay $19.99/month for an online fax service and not only that you’ll be charged a per fax fee. You don’t need to use it to send faxes, we already covered that and maybe you don’t even need to receive faxes that much??
Well, that’s why you want to signup for a pay per fax service like http://www.payperfax.com/ where you’ll only pay for what you need and you’ll never pay an additional fee. Compare that to what you were paying for a dedicated fax line, fax paper, toner and so on and it’s no brainer.
In Conclusion
Eventually, faxing really will be completely outdated technology widely accepted by all just like VHS. But, in the meantime these are your best options.
Tips
- If you use a digital camera to get documents onto your computer, you’ll want to edit them before sending. You’ll want to resize the image to legal size: 8.5″ x 11″ using photo editing software, you could then even convert the file to PDF format.
- Sell your fax machine on craigslist.
Helpful Links
- Shop for All-In-One Printers
- Free Photo Editor GIMP
- Convert Documents to PDF
- Recycle Your Fax Machine
Also, if you have any ideas please share those in the comments area below.
Thanks for reading, Bryan
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